Rules And Regulations

1. Name of the Society: ASSOCIATION OF MINORITY EDUCATIONAL INSTITUTINS.

(a) Founder Members: The office bearers of the First Executive Body who have worked to promote and advance the idea and constituted ASSOCIATION OF MINORITY EDUCATIONAL INSTITUTIONS shall be designatedas Founder Members. Founder Members as well as their successors in office as correspondents from their respective institutions aged 25 or above with a minimum degree in any discipline shall be treated as LIFE MEMBERS.

 (b) Honorary Members: Persons of eminence from the field of education and social service who are willing to subscribe to the aims and objects of AMEI can be enrolled by the executive board. 

( c ) Institutional Members: Any Private institution imparting any type of education to any grade agreeing with the aims and objects, rules and regulations of AMEI  shall be enrolled as institutional member on paying  a sum of Rs.500/-per Annum , subject to approval by the executive board.

i)The administration of Association of Minority Educational institution shall  be carried  out by the following bodies..

a)General Body

b)Executive Board

ii)The Executive Boardshall consists of following office bearers: President, two vice Presidents, General Secretary ,Jt. Secretary ,Treasurer and 15 Executive Board members.

1) It shall consists of all categories of  members.

2) The General body meeting shall be held once a year, preferably in the month of January of each calendar year.

3) It shall conduct the election of office bearers for the executive Board.

the term  of office bearer and executive board shall be for Two  years (or) till the elections are held

4) To confirm the minutes of the previous general body.

5) To review the working of the Association.

6) To appoint the Auditors of the Association for the ensuing year and to fix their remuneration

7)To adopt the Statement of Accounts of the AMEI prepared by the Auditors of AMEI.

a)The Executive Board shall not exceed twenty one (21)

b)  Founder Members shall be members of Executive Board Members for their life.

c)The Executive Board shall meet at least once in a month

d) The Executive Board shall be vested with full powers and its shall be responsible for day to day administrative business inter alia to achieve the aims and objects of the AMEI

e)It shall publish  periodicals, provide  educational, technical information on allied subjects and the programmes held in the members 

institutions.

f)It shall invite and accept donations in the shape of cheque, kind of property for the educational upliftment of the Socially Disadvantage Groupsparticularly muslim community.

g)It shall try to raise and enrich the funds of the AMEI.

h) It shall create the posts and make the appointments, to maintain the office of the AMEI.

i)It shall recommend passing the resolution and amendment of rules and regulations to the General body.

j)It shall constitute such sub- committees or Board with powers as the executive body may with specific terms of reference.

k)It shall represent the matters concerning members to the State and Central Government ,Semi Government. Etc.

l)The members of the executive Board shall be duty bound to attest the signature of all members of the newly elected executive Board and to see that the said signatures in shape of annual list as filed with the registrar of the Societies before 15th day of succeeding month in which elections are held.

m)The  General Secretary shall be the convener of the meetings of the Board Secretary in consultation with the President shall issue a notice to the members along with the Agenda

n) An extra ordinary meeting may be called by the President or the Secretary  in consultation with the President for the consideration of any emergent or important matter

o) All the decisions shall be taken by a majority vote. In case of a tie, the President shall exercise casting vote in addition to his own vote. It shall rest with the president to determine in what manner voting should be taken

o)If any member behaves in an undignified manner in any meeting the President 

shall take suitable action either by himself orconsultation with the other members of the Board present

p)All decisions taken at a meeting of the Board shall be strictly discussions that took place in the meeting and also in respect of the  decision taken.

q)After the meeting the minutes shall be circulated by the General Secretary amongst the members, inviting within one week any objection to the recorded minutes. If no intimation is received within this period,the minutes shall be taken as approved.

r)To receive gifts, donations, endowment , charities, wakfs and manage the same.

s) The board shall have power to sanction scholarship to meritious students etc.

t)To make representations carry on correspondence or issues public statements in the interest an on behalf of the AMEI and also in matters of General interest, educational, social or economics or other wise 

u)The public statement can be issued only by the President and the General  Secretary and no other matter members has the right to address to the rest on behalf of the AMEI

a) General body: Notice in writing of the meeting of the general body shall ordinarily  be given to the members’ atleast  21 days in advance

b)Executive Board : Notice in writing of the meeting of the executive Board shall ordinarily be given to all the members atleast 10 days  in advance 

c)The President may in special circumstances call for an emergent meeting of the executive Board after giving 5 days notice

i)Any general body member is eligible to contest for any post of the executive Board provided he shall be a  members of the AMEI atleast for two years 

ii)On the request of the President the  General Secretary shall notify  the date of holding the general body atleast 15 days before the date of the meeting along with the agenda

iii)A member who is eligible to contest the election for the member of the Board shall file  his nomination in prescribed form proposed and seconded by two board member of the AMEI ,so as to reach the AMEI office atleast  seven days before the general  body

iv)A nomination form which is not in accordance of these rules is liable to be declared invalid

v)The Returning Officer shall be nominated from among the members of the General body by the executive board .

vi)The Returning Officer shall scrutinize the nominations atleast  5 days before the elections.

vii)A candidate who has filed his nomination may withdraw his candidature atleast 4 days before the elections.

viii)The ballot paper shall be signed by the Returning Officer 

ix)There shall be secrecy of the ballot and no voting by post or proxy ispermitted

x)The valid voters of the candidates shall be counted by the Returning Officer, the candidate may be present at the time of counting

xi)In the event of candidates securing equal number of voters the result may be draw of lots by the Returning Officer

xii)The result of the election shall be announced by theReturning Officer soon after counting is completed

xiii)The decision of the Returning Officer is final

xiv)Defaulters of subscription is not eligible to take part in election

a)He shall call meeting of the Executive Board and general body

b)He shall preside over  the meeting /functions 

c)He shall have the power to postpone or adjourn the meetings

d)He shall have the power to limit or stop the  speeches or discussions and to reject unruly members

e)He shall have a casting vote in case of a tie in voting

f)He shall lead all the delegations

g)His decisions on vote- count in any meeting shall be final

h)In case of emergency or extra ordinary situation he can sanction once in a month Rs.5000/- in excess of the approved expenditure, but shall get it ratified in the next Executive Board

i) He shall be competent to sanction an amount of Rs.25000/- and get it ratified by the Executive Board in the next meeting

j)He shall be competent to extend the tenure of the Executive Board in consultation of the members no more than one year

a)In the absence of President, he shall be vested with the same powers and duties as that of President

a)The General Secretary shall be the Chief Executive andresponsible officer vested with supervisory powers and shall be the custodian of  the entire office of the AMEI.

b) He shall be the Chief Correspondent for all purposed relating to AMEI

c)He shall be competent to delegate his powers and functions to some other member or sub- committees for a specific period  with the consent of the President.

d)  He shall call all types of meetings in consultation with and approval of the President.

e)  He shall maintain the attendance register for all the meetings to be signed by the members.

f)  He shall keep all records of the proceedings of  all the meetings and circulate the minutes of the meeting among the members.

g)He with the help of Treasurer shall prepare the annual budget and place its before the Executive Board and the general body

h)He shall take a disciplinary action against any erring employee of APEI 

i)He shall sanction bills.

j)He shall sanction the leave to the employees.

k)He shall carry out and implement the decision of the Executive Board and the General Body 

l)He shall perform  such functions and duties as may be assigned by him by the President

m)He shall prepared the agenda for the meeting in consultation with the President

n)He shall be responsible for the administrative matter of AMEI 

o)He shall plan for National /State Seminars , Symposia and plan for conferences etc.

p)He shall have a power to utilize Rs.5000/-  over and above  the budget but shall get  it ratified by the Executive Board

In the absence of General Secretary, he shall carry  out all the normal duties and functions of the  General Secretary or as the powers delegated to him.

a) He shall be responsible in maintaining the accounts of income and expenditure of AMEI.

b)He shall prepare the annual Budget with the consultation of the General Secretary

c)He shall have the accounts of AMEI ,audited annually and submit the report to the executive board and general body.

a)A Quorum for a meeting of the General body shall be 2/3rdof the members.

b)The Quorum for a meeting of the executive Board shall be 7 members including office bearers.

To raise the finance through donations subscriptions, grants ,endowments and all others suitable and appropriate ways and means and create such funds, trusts, that shall be enable the AMEI  to give financial assistance loans and help to the needy,deseving students and Members and to give rewards to individuals, associations, corporations and organizations for excellence and innovative, creative scientific  and literary outstanding work and inventions.

a)The funds shall be spent for the attainment of the aims and objectives of the AMEI and no portion  thereof   shall be paid or transferred directly or indirectly to any of its members through  any means.

b)The funds of AMEI shall be kept in any bank as may be decided from time to time by the Executive Board.

c)The bank account shall be opened in the name of Association of the Minority  Educational institutional which could be operated either by any of the two viz.The President, General Secretary of the Treasurer.

The Executive Board shall be entitled from time to time to open and maintain a banking account at such a bank as may be decided from the credit of any such current account or any other account may be operated by not less than two such members.

 The Executive Board shall nominate/Engage  any member or any other competent person or organisation to represent  the APEI in all legal matters before the courts and other appropriate bodies.

 All the income of the society earning moveable & immovable properties of the society shall be solely utilized and applied towards the promotion of its aims & objects as set forth in the memorandum of Association and no portion thereof shall be transferred directly or indirectly or by way of dividend, borrow profits or in society or to a person claiming through any one or more of the present of the past members no member of the society shall have any personal claims on any movable properties of the society or on the profit whatsoever by virtue of his membership. 

Membership of AMEI shall be open to all persons who fulfill the following conditions.

a)Age of 21 years or above 

b) Institutional  membership is open for institutional  /Association belonging to Socially Disadvantage Groups particularly Minorities recommended by atleast two(2) Executive Board Members.

No amendment or alterations shall be made unless it is voted by 2/3rd of the members present in a meeting called for the specific purpose of amendment. It shall be ratified by 2/3rdof the members in the 2nd General body meeting called after a month.

The general rules for the termination of membership are as follows. The Membership stands terminated in case.

a)If the member or the nominee becoming physically or mentally unfit 

b)On resignation tendered by the member and accepted by the Executive Board of AMEI.

c) The Executive Board may expel a member from the membership of the APEI, if the Executive Board is satisfied that the member is acting against or the continuance of his membership is prejudicial to the best interest of the APEI.However, before a member  is expelled he shall be given an opportunity of being heard by giving seven(7) days notice. The decision to expel a member shall be made by a majority of the total membership of the Executive Board and shall also state the grounds thereof.

d)On grounds of moral turpitude, misdemeanor , conviction in a court of Law or failure to make timely payment of membership fee.

e)On failure to attend 3 consecutive meetings without intimation.

f)On carrying baseless propaganda against  AMEI with the intention  of damaging its image.

g)Without obtaining permission from Executive Board directly approaching court of Law or any Department.

In case the AMEI has to be wound up,the property and funds of AMEI that  remains after disposal  of  all its  liabilitiesshall be transferred to some other society with similar aims and objects, after the approval  of the general body.

Each of the elected members of the Executive Board upon the adoption of this rule and all future appointees as a member of the Executive Board shall take the following Oath of allegiance: 

“I ________________________________________________________S/o Mr.__________________________________________ in the name of Allah take this Oath that I shall at all times while I remain a member of the Executive Board owe full allegiance to the Rules and Regulation of the AMEI and in all good faith shall abide by the same at all times do my best to promote the interest of the AMEI and shall not act in any manner prejudicial to its interest or such that my conduct will bring the AMEI and its fair name into disrepute. So help me Allah.

Hyderabad, do hereby solemnly affirm and confirm with good state of mind and do hereby declare on oath as follows.

I am the owner of the house Bearing No.___________________     Situated at__________which is submitting for registration with the registrar of societies, Hyderabad.

I have no objection to establish the said society in my own house for which I did collect any rent from the society.

It was declared on oath with free will and consent without correction or hesitation with good state of mind on this the -----------day of _____________2021 In the presence of the following witness and signed before the Notary public who attested by signature.